Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. Contact the Student Organization Center for questions about updating Hornslink (512-471-3065). All conference rooms are searchable in the Global Address List (GAL) by building code and room number. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Our office does not schedule these spaces. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Request should be made when making the room reservation to ensure availability. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. No instructional media. Click here to reserve space. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. Please submit your reservation request online. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. Capacity: 231 - Media: full media console. Can I make a reservation for more than two semesters in advance? To make these arrangements, please email WCPevents@utexas.edu. Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. UT Internal Users How to Become a User of the TMI Facilities How to Reserve Instruments Billing Information Clean up the room before you leave so that it is ready for the next group. Office of the Registrar The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Below are the links to the forms that need to be filled out in order to reserve a room. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC What kind of space are you looking for? Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. This ensures that the room will be available. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. After hours, see the students at thefirst floor Information Desk. Experienced RecSports staff will lend their expertise . Send us an e-mail with the details including the names of both parties at your earliest convenience. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. If interested in a building tour please contact our hospitality desk at 512-475-7739. Requests are processed within 1-2 business days. All of the rooms can be reserved through the department calendar. JGB, MEZ, PAR, RLP, WAG, WCH, WCP Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. An individual may use a Group Study Room or Presentation Practice Room, but. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. Please contact the Reservations Office for more details. Thank you! If so, you will need to download and install this app to use AirMedia. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Keep in mind that this message may appear even if it only conflicts by a small fraction of the time (ex. The space is managed by Student Activities. 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Stage, audio, lighting, projection. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Does the William C. Powers, Jr. Student Activity Center provide linens or decorations? College of Natural Sciences Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. These are outlined in our policies and procedures. Prior arrangements may be made with the Building Management Office to check out adaptors. Our students and faculty are changing the world through their contributions to computing education, research, and industry. You'll be required to submit a form to use the space. See a complete listing of room descriptions, including furniture and equipment. Food is only allowed in POB if catered from O's Campus Cafe. Priority is given to FAC building occupants. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Our office does not provide decorations for clients. Permanent SSB building occupants Registered student organizations (RSOs) Complaints of disruption shall be reported to the Building Manager. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. For example, for specialty rooms the setup time is longer than for standard meeting rooms. Select Browse to view available rooms. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. This includes time allotted for setup and breakdown of event.) No exceptions will be made. Electricity is available. Phone: 512 475-7600 790 fixed seats in orchestra level and 360 in balcony. Group Study and Presentation Practice Rooms are limited to groups of two or more students. Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. . Need to find a space for a meeting or event? For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. The most likely reason is that the room is not available. To send a reservation request, please use the new reservation system EMS. If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. We have a new reservation system - Mazevo! College of Communication Please contact Arturo Compean Jrfor any questions. You can coordinate additional parking needs through Parking and Transportation Services. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. Ten meeting rooms in Student Services Building (SSB) are reserved by priority according to SSB Policies and Procedures. The Mustangs Amplified Sound Area is the area bounded by the sidewalk on the east side of San Jacinto Boulevard, by the west wall of the Texas Memorial Museum, and by the outer edge of the two stairways on either side of the lawn. Please do not move the furniture. Please bring your own device (laptop, iPad, etc.) Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. What does the violate building hours message mean? Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Do I need to come into the office to make a reservation? The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. All of the rooms can be reserved through the department calendar. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. Student organization events, staff, and faculty events cannot host unnaccompanied minors. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. Request from another Library (Interlibrary Loan), Last Updated: Wednesday, March 1, 2023 9:31am. Supplies for meeting rooms may be found in the SSB Management Office. Seminar Room with tables, chairs, and chalkboards. Our new reservation software is now live! The room has 12-16 seats and is available to the UT Community. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. The Winship Circle Amplified Sound Area is the grassy area east of the East Mall Fountain, west of Waller Creek, and south of Winship Hall. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Wait to enter a GPC if a class or exam is in progress. Reservations outside of these dates will not be accepted. What do I do if I do not see my name under the contact list? These spaces often have flexible seating options. Reservations will include a 15 minute set up and clean up. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. 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